About the Company:

FFV Capital is a mortgage administration company focused on private mortgages in Ontario. It is sister company to Fast Forward Ventures – a private lending business established in 2015.  
Job Summary:

This is an extremely dynamic role “Jack/Jill of all trades role” that encompasses: executive assistance, operations, finance, real estate deal analysis and business development. 

Reporting to Diana House, and directly supporting Jeff and Diana House - you are the dynamic, finance oriented executive assistant that creates order in chaos, systems and processes in a fast pace start up/ high growth environment and “manages up” to allow the founders to stay in their zones of genius. You are coachable, smart, professional, a problem solver and a force to be reckoned with. You have a “whatever it takes” attitude and are scrappy (in the entrepreneurial sense) and find a way to make things happen. Your attention to detail and organization is world class. You find other people’s mistakes and bring solutions rather than problems to the table.  You are a master at calendars, diarizing deadlines, work back plans and balancing high priority items and day to day operations simultaneously. 

Core Accountabilities:

• Anything and everything that the founders need support with both within the business and personally to ensure they are focused on the most high-value activities only.
• Provides full administrative support to Company founders as needed 
• Owns all day to day operations of the business
• Financial experience with bookkeeping, excel and cash flow.
• Source and analyzes real estate deals and mortgages and presents to Founders. 
• Communication with customers and investors. 
• Creation and maintenance of Systems and processes 
• Calendar management of the founders
• Answers company email inquiries, greets visitors, and acts as main reception desk.
• Opens and segregates mail. 
• Ensures the office is organized, clean and stocked
• Orders office supplies and coordinates service calls for the office.
• Use professional judgment to screen, prioritize and determine actions for the workday.
• Ability to quickly assess and prioritize interruptions, and filter distractions so they do not impact the founders.

• A College diploma in Business Administration is preferred.
• One to three years’ experience working in a dynamic office administration role
• Previous Executive support to a C Level Executive is an asset. 
• Extremely organized and process oriented
• Proven ability to find and streamline inefficiencies in work flows, including building and improving company systems and processes.
• Excellent communication skills – verbal and written, including impeccable spelling and grammar. Strong knowledge of G Suite and MAC computers.
• Proficient in operating and trouble-shooting various office equipment including printers and WIFI routers
• Has own vehicle and driver’s license to carry out Company errands and tasks for Company founders.

• Ability to work in both a fast paced & professional environment, and work solitary with minimal supervision 
• Ability to manage the schedule of the founders, and hold them accountable to it

• Ability to work to tight deadlines
• Ability to give & receive feedback 
• Ability to adapt quickly to change + anticipate the needs of the founders

• Proven work ethic with utmost integrity
• Extremely strong organizational skills 
• Strong attention to detail
• Desire to excel and succeed
• Self-awareness, with a desire for constant self-improvement (goal–oriented) 
• Entrepreneurial spirit and an egoless nature
• Self-motivated, passionate, empathetic, approachable, honest and trustworthy

• Adaptive and flexible to changes of all kinds
• Lifelong learner always trying to optimize and make things more efficient
• Lives and works out of a place of integrity 

 
How to Apply
Please apply by email to diana (at) ffvcapital (dot) ca and include the name of your favourite business book in the email subject line.

Successful candidate will need to be required to clear basic security clearance.