Posting Period

Open: June 9th, 2026

Deadline: June 16th, 2026

Non-Union

Job Summary

At London Health Sciences Centre Research Institute (LHSCRI), our teams pioneer discoveries that transform the health of adult and paediatric patients around the world. As the research institute of London Health Sciences Centre (LHSC), we conduct research where patient care is delivered, working alongside patients, families, health-care providers and academic partners like Western University. We are leaders in advancing the understanding, diagnosis, treatment and management of diseases and health conditions through a diverse research program that ranges from laboratory-based science to clinical trials. Our research has a global impact as we build on LHSC's 150-year legacy of health innovation and drive forward medical breakthroughs that make a difference in the lives of patients and their families.

ICES Western is a satellite site of ICES and is located within the London Health Sciences Centre (LHSC) at Victoria Hospital in London, Ontario. For more details about ICES Western visit https://www.ices.on.ca/About-ICES/ICES-Contacts-and-Sites/Western.

The Research Administrative Assistant is responsible for working collaboratively with staff and researchers to support efficient operations of the ICES Western site. The successful candidate will be employed by LHSC and the London Health Sciences Centre Research Institute, while serving as a legal agent of ICES.

Rate of Pay: $26.59-$33.24

Hours of Work: 37.5 hours per week

Duration: 1 year (Possibility for Renewal)

Responsibilities of the position include, but may not be limited to:

• Manages corporate email inbox and responds to email inquiries from staff, scientists, and researchers, either directly or by triaging and directing to the appropriate source of information as required;
• Manages the onboarding and offboarding process for staff, scientists, and trainees;
• Coordinates project and grant intake and amendments; maintains electronic filing system for tracking;
• Maintains up-to-date records of research projects and deliverables within a metrics database (performs data entry, data quality assurance and audit activities as required);
• Maintains up-to-date distribution lists, website content, and organizational charts;
• Creates and proofreads a variety of communication products including newsletters, social media, and e-bulletins;
• Coordinates / schedules research events and meetings using MS Outlook, including room bookings, video conferencing, catering, and preparing minutes as required;
• Assists with creating materials for workshops / special projects as required;
• Effectively manages ICES Western physical workspace and equipment (liaising with LHSC service departments to complete work orders as required);
• Maintains up-to date records and files of all research administrative duties;
• Performs other duties as appropriate and necessary for the efficient functioning of the site.

KNOWLEDGE AND SKILLS

• Excellent oral, written and interpersonal communication skills. Professional and courteous in working relationships;
• Fully proficient in the use of MS Office Suite (Word, Excel, PowerPoint and Outlook), with superior calendar management and scheduling skills;
• Proven ability to follow processes with a high attention to detail;
• Flexible and willing to learn and adapt to different work assignments in a team setting;
• Self-driven and proactive with good organizational, problem-solving, and multi-tasking skills;
• Ability to prioritize responsibilities to meet deadlines;
• Demonstrated ability to work independently with minimal supervision;
• Excellent time management and organizational skills;
• Ability to maintain strict confidence, exercise discretion and good judgment.

• Demonstrated ability to attend work on a regular basis

Qualifications

• College diploma, Bachelor's degree preferred, or a combination of post-secondary education and relevant experience;
• Two years of experience in an administrator or coordinator role;
• Experience working in a healthcare or health research environment is an asset.

If interested in this role, please apply with a resume that outlines all current and previous experience relevant to the position.

Has your experience been obtained through alternative pathways? LHSC acknowledges that skills, education and lived experience come in many forms and may have been developed differently from those listed in the job posting. Although LHSC has discretion in determining whether a candidate meets the qualifications and licensing requirements, we welcome applications from those with different experiences who may not meet every requirement listed. Tell us your story and apply today with your resume!

Artificial Intelligence (AI)

LHSC does not use artificial intelligence (AI) to screen, assess or select applicants for a position.

Reason for Job Posting

Existing Vacancy

Immunization Requirements

Before beginning employment at LHSC, all new hires must provide documentation related to LHSC's Health Review requirements. For more information and a detailed list of requirements, please visit Health Review Requirements | LHSC.

Teaching, Learning and Research

LHSC Centre is proudly one of Canada's largest acute-care teaching and research hospitals. LHSC has an unwavering commitment to lifelong learning, with education agreements in collaboration with over 55 schools, hospitals, and community agencies from across Ontario, Canada and internationally; among our many education partners, our three regional partners are Western University, Fanshawe College, and Thames Valley District School Board. LHSC provides students with a place where they can learn and discover knowledge and skills to take them forward in their careers as health care professionals. Approximately 2,900 Nursing, Health and other students ranging from secondary school to university graduate level programs receive training at LHSC every year. As an employee of LHSC, you will be expected to engage in role-related teaching, professional development, and research activities in addition to standard position duties and responsibilities.

We are committed to providing a safe, healthy and inclusive work environment that inspires respect. LHSC is committed to employment equity and diversity in the workplace and welcomes applications from equity-denied groups including Indigenous people, racialized people, women, persons with disabilities, and 2SLGBTQIA+ persons. LHSC is also committed to ensuring an accessible and inclusive recruitment process. Upon individual request, we will endeavor to remove any barrier to the hiring process to reasonably accommodate candidates, including those with disabilities, while maintaining a fair, consistent and equitable recruitment approach. Should any applicant require accommodation through the application, interview or selection processes, please contact Recruitment Services at 519-685-8500, extension #34321 or [email protected].

As part of the selection process applicants may be required to complete an examination or test. Please be advised that a reference check may be conducted as part of the selection process.

Your interest in this opportunity is appreciated. Only those applicants selected for an interview will be contacted. Successful candidates, as a condition of job offer, would be required to provide a satisfactory police information check (original document) completed in the last 6 months.

Please be advised, if you are seeking employment on a temporary work or study permit, we recommend reviewing permit restrictions as it applies to healthcare organizations in Canada. As per the Government of Canada, LHSC is considered a hospital/healthcare organization, even if an employee is functioning in a non-patient facing role. Individuals on a work or study permit seeking employment in this sector may be required to complete additional steps in the process, including but not limited to a medical exam, which may also apply to employees looking to renew their work or study permits. It is the employee's accountability to ensure they are adhering to their specific permit restrictions, and we encourage all candidates and LHSC employees to be proactive and review restrictions as soon as possible as it could be a lengthy process.