• Minimum 2-year post-secondary college diploma in business accounting and related experience
• Proficiency in Microsoft Office (Word, Excel, Access)
• Experience with Oracle accounting system preferred
• Ability to work effectively with staff and within the framework of agency policies and procedures
• Ability to perform during periods of multiple demands
• Ability to make decisions independently without the need of direction from the Comptroller
• Ability to adapt to new software packages (including accounting software, on-line banking software)
• Strong organizational and multitasking abilities
• Analytical skills, attention to detail, accuracy, and problem-solving skills
• Strong communication skills
• Superior customer service skills with a focus on empowerment, respect and collaboration
• Proven ability to work collaboratively across the agency
• Strong bias for action, ability to work independently and strong critical thinking and negotiating skills

AREAS OF FOCUS

• Provision of services in a manner consistent with CASLM values and philosophy
• Adherence to service model expectations and commitments
   

• Receipts and Receivables

• Manage all general ledger entries and account reconciliations related to revenue received
• Provide detailed and timely reports as required by Government agencies
• Timely preparation and deposit to the bank all operating, fundraised and restricted funds
• Prepare invoices for a variety of purposes, including invoices for other Children's Aid Societies

• Disbursements

• Act as the custodian of petty cash funds, bus tickets, and gift cards, preparing monthly reconciliations and allocating expenses to appropriate accounts
• Track and reconcile all inventory, such as gift cards and bus tickets
• Responsible for daily opening and closing of safe, ensuring appropriate monies, credit cards and other items are secured
• Review for appropriate authorization and enter Accounts Payable invoices into Oracle that are received as requests from Curam, suppliers/vendors, or requisitions from staff and, where applicable, matched to purchase orders and/or delivery slips
• Prepare invoices for payment based on scheduled payment dates
• Review and process employee travel expenses through iExpense software on Oracle
• Review and process foster parent expense requisitions
• Review and process independent listing and CCSY monthly allowances
• Review and process medical expenses for children in care

• Bank Reconciliation

• Reconcile the bank through verifying transactions in Oracle software
• Record miscellaneous bank adjustments and automatic disbursements via journal entry
• Identify and record cleared cheques/EFTs processed through the bank

• Reports

• Prepare and distribute reports as required by the Comptroller or management

• Other

• Process clothing requisitions for children as required
• Apply for child tax benefit for children in care
• Apply for Greenshield benefits for children in care
• Track OCBe eligibility, review and process payments, and complete required Ministry reporting
• Produce claims for HST rebates, Provincial Gas Tax Rebate
• Provide monthly GL activity reports as requested by supervisors or child protection workers
• Ensure that records necessary for year-end reports are maintained and accurate spreadsheets are prepared
• Prepare year end Audit information as required
• Prepare and input all necessary journal entries as required
• Review aged A/R and A/P at month end and follow up/rectify past due items
• Monitor, analyze, and reconcile various GL accounts
• Access Curam to confirm that children referenced on cheque requisitions are in care, locate their placements where required, and research other information as needed in order to process payments
• Provide advice to child protection workers and supervisors regarding guidelines for child-care expenses
• Review foster pay simulation, validate, and pay
• Review important adoption subsidy payments from Curam and process for payment. Enter, review, and process special needs subsidies, as required
• Assist with review of adoption subsidy agreements and participate in the annual review process
• Maintain records on Outside Paid Resources (e.g. Service Agreements, reimbursable expenses, special rate agreements and holding rates on individual children in care). Review Curam invoices, validate, and process all payments to OPRs. Provide various reports to management and OPRs, as required
• Ensure that delivery of service is completed in a safe manner and exhibits good judgment and problem-solving skills
• Prepare T5007s for bursary recipients and independent living youth/CCSYs
• Reconcile and transfer interfund transactions

• Establish effective working relationships with colleagues and community partners
• Relate in a professional, purposeful and transparent manner
• Collaboratively develop strategies to deliver, improve and evaluate services to stakeholders and employees
• Communicate and support key internal stakeholders, inclusive of problem solving and troubleshooting support
• Offer support and extend oneself to team members, colleagues across the CASLM and community partners

• Honour all the CASLM’s commitments to staff, children, youth, families and community partners by providing helpful, courteous, accessible, responsive and knowledgeable service
• Adept at focusing individualized attention resulting in consistent, high-level customer satisfaction
• Fully available to staff by being flexible with time and schedule in order to provide information and service
• Anticipate staff needs and quickly adapts solutions
• Help staff navigate systems with greater ease by explaining the services offered and the requirements to access services

• Delivery of service is completed in a safe manner and exhibits good judgment and problem-solving skills
• Ensure the Comptroller is apprised of any health and safety issues in the performance of his/her duties in a timely fashion

• All other duties within the spirit, scope and purpose of the job at management’s request