• Provide general administrative and clerical support including mailing, scanning, Faxing and copying
• Fill out tender forms, prepare and gather any required documentation for each project
• Request documentation for bonds, insurance and references
• Manage and maintain office calendar in current and accurate status
• Schedule and coordinate new site meetings/tender closings and appointments
• Compile office/onsite Binders & as well as Operating and Maintenance Manuals
• Maintain electronic and hard copy filing system
• Open, sort and distribute incoming correspondence
• Compile office/onsite Binders & as well as Operating and Maintenance Manuals
• Reviewing/answering emails
• Coordinating employees to obtain Government security clearances, filling out forms, processing, applying, maintaining and updating spreadsheets and sending to clients. 
• Answer telephone, relay messages and transfer calls on a multi line phone system
• Maintain office supplies and placing orders for replenishment if needed
• Prepare and modify documents including correspondence, reports, memos, emails and purchase orders
• Data entry and updating database
• Open and maintain all new projects out for bidding
• Responsible for setting up, maintain and tracking a variety of reports, documents and paperwork
• Performs all other related duties as assigned
• Provide additional administrative support for the team as requested

Requirements/Qualifications

• 3 years minimum experience in an office and administration position
• Able to work under pressure
• Excellent organizational skills
• Strong attention to detail a must
• Ability to multi task with accuracy and achieve tight deadlines
• Strong administrative skills
• Ability to prioritize and strong problem solving skills
• Excellent written and verbal communication skills
• Proficient in Microsoft Excel, Office, Outlook and Adobe Acrobat Reader
• Construction office background & knowledge a plus
• Government Security Clearance knowledge a plus