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Your friend MY-NAME-HERE (MY-EMAIL-HERE) identified a career opportunity with Charlebois Associates that you may be interested in. Click on the link below to view their current job listings.

Administrative Assistant

Dependable assistant to support a small law office in South London. The ideal candidate knows how necessary and valuable this role is in any law office.   A well-suited candidate is purposeful and focused on getting things done quickly and accurately. This person enjoys precision, attention to detail and checking the correctness of work done by self or others.

The primary tasks for now include: 

  1. Saving emails from the administration inbox into client files as PDFs.
    1. Updating the client log sheet to show the details of the email correspondence saved.
  2. Scanning mail delivered to the office into a photocopier/scanner as a PDF, then opening the PDF and saving it into an OCR-readable file in the client folders.
    1. Update the client log sheet to show the details of the mail scanned. Save the client log sheet with the activity date (eg saving the mail, making a telephone call).
  3. Enter time limits found on the scanned mail into Outlook.
  4. Ensure that all client files have a follow-up date in Outlook and on their log sheet.
  5. Save and download large WSIB and WSIAT files into client folders, then OCR these files.
  6. Answer telephone calls, make follow-up calls to the WSIB/WSIAT and record these in client files. 
Personality Profile Best Suited for this position:
Support Person 50%
Detail Person 40%
Initiative/Leadership 10%

This is an in-office position, 9-5 Monday through Thursday, but could evolve into a partial hybrid position over time. Please submit your résumé and a cover letter briefly listing the following in a numbered list: 1) how you are well suited for the tasks listed, 2) the personality profile listed, 3) a brief summary of your experience as an administrative assistant, and 4) requested rate of pay commensurate with your experience. Thank you. 

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