| Date Posted: | Mar 30, 2026 |
Job Description
The Thames Valley District School Board, one of the largest public boards in Ontario serving Elementary, Secondary, and adult students, is known for inspiring innovation, embracing diversity, and celebrating achievements – a strong foundation for all students. We are distinguished as a leader in professional development and our exceptionally skilled and motivated staff members serve as positive role models.
PAYROLL CONTROL ASSISTANT (1.0 FTE, 12 MONTH)
LOCATION: Education Centre
BAND: E
HOURS OF WORK: 8:00am – 3:30pm (Flexible)
RATE OF PAY: $29.55 - $35.22
DATE OF VACANCY: 2026 April 02
POSITION SUMMARY: The Payroll Control Assistant is responsible for the calculation, processing, and generation of bi-weekly payroll amounts for all employee groups, both unionized and non-union. In addition, the position is responsible for responding to inquiries from employees and outside agencies, maintaining accurate records, and producing related reports.
QUALIFICATIONS: Candidates must possess an Ontario Secondary School Diploma (OSSD) or equivalent and Payroll Compliance Practitioner (PCP) certification. One (1) year of related work experience and the ability to use Word and Excel are also required. Selected candidates must successfully complete a practical skills assessment.
Duties and Responsibilities
If you were educated outside of Canada, you must have your certificates and/or diplomas or degrees assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job. The Alliance of Credential Evaluation Services of Canada is a membership organization that offers fair and credible academic credential assessment services in Canada. (NOTE: This is different from translating credentials into English).
Please note that it is the responsibility of the applicant to ensure that the application is received by Human Resource Services on or before the deadline date.
Thames Valley does not utilize any assistive technology in the recruitment and selection process.
The recruitment process requires a criminal background check for work with vulnerable persons at your own expense. In accordance with regulations, this will be an ongoing expectation of employment for TVDSB employees every five years of employment.
The Thames Valley District School Board is committed to equity and inclusion in the recruitment of qualified staff who reflect and support the diverse perspectives, experiences and needs of our students and school communities. The Thames Valley District School Board seeks to ensure that all recruiting processes are non-discriminatory and barrier-free and will provide accommodations to applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Please inform the Human Resources team member indicated below of the nature of any accommodation(s) that you require.
We thank all applicants; however, only those selected for an interview will be contacted.
Laura Palmer, Staffing Specialist, Support Staff
PAYROLL CONTROL ASSISTANT (1.0 FTE, 12 MONTH)
LOCATION: Education Centre
BAND: E
HOURS OF WORK: 8:00am – 3:30pm (Flexible)
RATE OF PAY: $29.55 - $35.22
DATE OF VACANCY: 2026 April 02
POSITION SUMMARY: The Payroll Control Assistant is responsible for the calculation, processing, and generation of bi-weekly payroll amounts for all employee groups, both unionized and non-union. In addition, the position is responsible for responding to inquiries from employees and outside agencies, maintaining accurate records, and producing related reports.
QUALIFICATIONS: Candidates must possess an Ontario Secondary School Diploma (OSSD) or equivalent and Payroll Compliance Practitioner (PCP) certification. One (1) year of related work experience and the ability to use Word and Excel are also required. Selected candidates must successfully complete a practical skills assessment.
Duties and Responsibilities
- Process payrolls from initial stage to completion for unionized and non-unionized employee groups.
- Review and verify authorization documents related to payroll changes and deductions.
- Calculate deductions and reconcile payroll accounts.
- Work with the payroll team to ensure compliance with all relevant Board procedures and policies, legislation and timelines.
- Audit payrolls generated by colleagues to ensure accuracy.
- Respond to inquiries from employees regarding compensation and deductions.
- Prepare Record of Employment Forms.
- Assist auditors and finance personnel as required.
- Investigate payroll anomalies and inaccuracies and make adjustments or refer to supervisory staff.
- Administer payroll functions related to pensions, sick leave and WSIB.
- Prepare correspondence regarding advances, adjustments, retroactive payments, family support deductions or garnishees.
- Liaise with human resources staff.
- Maintain files and records.
- Provide back-up support for absent payroll staff.
If you were educated outside of Canada, you must have your certificates and/or diplomas or degrees assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job. The Alliance of Credential Evaluation Services of Canada is a membership organization that offers fair and credible academic credential assessment services in Canada. (NOTE: This is different from translating credentials into English).
Please note that it is the responsibility of the applicant to ensure that the application is received by Human Resource Services on or before the deadline date.
Thames Valley does not utilize any assistive technology in the recruitment and selection process.
The recruitment process requires a criminal background check for work with vulnerable persons at your own expense. In accordance with regulations, this will be an ongoing expectation of employment for TVDSB employees every five years of employment.
The Thames Valley District School Board is committed to equity and inclusion in the recruitment of qualified staff who reflect and support the diverse perspectives, experiences and needs of our students and school communities. The Thames Valley District School Board seeks to ensure that all recruiting processes are non-discriminatory and barrier-free and will provide accommodations to applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Please inform the Human Resources team member indicated below of the nature of any accommodation(s) that you require.
We thank all applicants; however, only those selected for an interview will be contacted.
Laura Palmer, Staffing Specialist, Support Staff
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