Documentation Services Representative-C0760

Summary of Duties:

Reports to the Manager III, Records and Information Services. Drafts, processes, and maintains a range of municipal documents and responds to related inquires.

Work Performed:

• Drafts by-laws, notices and correspondence and receives, processes, distributes, indexes, and retains documentation related to the following matters:
  • Zoning, by-laws, including associated appeals;
  • Official plan amendments, including associated appeals;
  • Municipal by-laws;
  • Expropriations;
  • Street closings, street widening, ad street name changes;
  • Applications to senior levels of government for subsidy payments;
  • Designation of properties under the Heritage Act;
  • Miscellaneous agreements and leases;
  • Contracts;
  • Agreements of Purchase and Sale related to City transactions;
  • Encroachments; and
  • Boulevard parking.
• Maintains current consolidation of Official Plan, zoning by-laws and other major municipal by-laws.
• Responds to inquiries on matters pertaining to the above-mentioned documentation.
• Maintains scheduled bookings for the Council Chambers and Committee Rooms, places all food and beverage orders for Standing Committees and Council and prepares weekly meeting List.
• Provides assistance during municipal election process as required.
• Performs related duties as assigned.

Qualifications:

One Year of a Two-Year Community College Office Administration Diploma.

Experience:

One to two years' related experience.

Specialized Training & Licenses:

Skills and abilities in the following areas are necessary:

• Typing speed required is 60 w.p.m.
• Demonstrated proficiency in word-processing, spreadsheets, and various software.

Compensation & Other Information:

$43,779 - $64,094 (Level 7)
This posting is for one (1) permanent full-time position being filled on a permanent full-time basis.
Current hours of Work: Monday - Friday from 8:30 a.m. to 4:30 p.m.
Work Arrangement: Onsite. Subject to change in accordance with business requirements.

These hours of work are subject to change in accordance with the Collective Agreement and may include evening hours and Saturdays.
NOTE: Applicants may be required to complete a job related test.

Police Record Check:

The successful candidate will be required to complete a Criminal Record Check.