Summary of Duties
Reporting to the Manager III, Purchasing & Supply, this position is responsible for the effective and efficient operation and development needs of the City’s Purchasing & Supply Operations including the utilization and supervision of procurement/supply staff, coordination/ tracking and follow up of issues relating to procurement/supply operations.
- Manages the performance of Purchasing & Supply staff, formulates, recommends and/or implements procedures related to effective functioning of the Purchasing & Supply section and prepares objectives and priority of work within assigned area. Distributes workload to those supervised and ensures work is completed in a timely fashion, and reviews for accuracy and consistency.
- Develops, organizes and directs the effective utilization of Procurement/Supply services staff and other resources to efficiently and effectively carry out assigned responsibilities including staff training, supervision, performance management, attendance management, and shift rotations in a complex and physical work environment. Manages hiring, performance and conduct issues, appointments, and transfers in conjunction with the Manager III, Purchasing & Supply.
- Responsible for the City’s Purchasing & Supply functions including the implementation of new and redesigned processes, systems, policies and procedures managed through interaction with other service areas such as Information Technology Services, Fleet Services, Facilities Management and Financial Services.
- Develops, monitors and maintains procedures and staff development programs to support the business operations. Maintains records of development and training for the procurement/supply staff to ensure compliance with licensing/training requirements.
- Maintains awareness of pertinent Health & Safety and environmental legislation and ensures compliance.
- In conjunction with the Manager III, Purchasing & Supply coordinates the interoperability of the Purchasing and Supply Chain functions including communication and documentation of processes and techniques. Liaises with Service Areas and Divisions to ensure timely and economic delivery of supplies and services.
- In the absence of the Manager III, Purchasing & Supply, or as required: prepares and reviews recommendations to Committees and Council, and maintains the operation of the Purchasing and Supply section.
- In conjunction with the Manager III, Purchasing & Supply, advises and assists the management and staff of all Service Areas regarding administration, compliance and monitoring of the Procurement of Goods and Services Policy.
- As directed by the Manager III, Purchasing & Supply, works with client Service Areas on the development and issuance of formal Bid Solicitations (RFx) and confidential Request for Proposals (RFP), evaluation, award and execution of agreements.
- As directed by the Manager III, Purchasing & Supply, represents Purchasing and Supply at standing committees, management orientation, cooperative buying groups (Elgin Middlesex Oxford Purchasing (EMOP), etc.), or other intergovernmental agencies as required.
- In conjunction with the Manager III, Purchasing & Supply, develops and/or updates the Continuous Improvement Programs, Health & Safety Risk Assessments, Business Continuity Plans, Activity Workplans, etc.
- Provides information to the Manager III, Purchasing & Supply with establishing the Purchasing & Supply budgets. Initiates actions to operate within fiscal plans. Monitors and reports as required.
- As directed by the Manager III, Purchasing & Supply, researches, assembles and compiles operational data including staffing information as required to address various bench marking initiatives i.e., Municipal Benchmarking Network Canada (MBN Canada).
- Administers the City policy for disposal of surplus, scrap and obsolete materials and recommends and implements changes to processes and procedures. Directly organizes and directs the disposal of surplus, scrap or obsolete inventory. Monitors the handling of petty cash and deposits.
- Carries out special projects.
- Performs related duties as assigned.
- College or University Degree/Diploma in Business specializing in Procurement and/or Supply Chain Management (Materials Management) and/or Logistics.
- Possession of one of the following accreditations: Certified Professional Public Buyer (CPPB) from the National Institute of Governmental Purchasing (NIGP); or Diploma in Procurement and Supply Chain Management accredited through the Supply Chain Canada; or Certificate in Production and Inventory Management (CPIM) designation from APICS .
- A Certified Public Procurement Officer (CPPO) from the National Institute of Governmental Purchasing (NIGP) or a Certified Supply Chain Management Professional (CSCMP) designation from Supply Chain Canada is a highly valued asset for this position.
- Five (5) to seven (7) years of progressive public sector experience in a senior level purchasing and materials management environment including administrative and supervisory experience.
Skills and abilities in the following areas are necessary:
- Analytical and problem solving skills.
- Proven leadership and management abilities.
- Organizational and interpersonal skills.
- Operational planning skills.
- Demonstrated ability to communicate effectively both verbally and in writing.
- A valid Ontario G class driver's licence with access to own transportation.
$76,888 to $104,260