Childcan is a registered charity that supports children with cancer and their families. The Finance and Administration manager will have a key role to play in ensuring that the charity’s finances and administration is carried out effectively and efficiently.  The role requires a motivated individual with a high level of attention to detail and a commitment to Childcan’s mission and strategic plan. 
The successful applicant will have the experience of working in a finance role and be able to administer office management/administration tasks. They will also be used to using their initiative and taking responsibility for their work areas. 
General Tasks

• Responsible for day to day general office administration and processes
• Respond to phone and email inquiries from donors and the public
• Manage, sort, and process incoming mail
• Process purchase invoices, expense claims and supplier and other payments
• Take responsibility for invoice coding and the integrity of data entered into the accounting system
• Manage the team petty cash balances
• Liaise with the charity’s Executive Officer and Treasurer and other agencies that the charity may be partnering with on funding.
• Ensure office equipment is maintained and keep a log
• Order equipment and stationery as required
• Maintain filing systems both electronically and hard files as appropriate.
• Assist with preparation of monthly reports and quarterly meetings for the Board of Directors
• Other office tasks as assigned (data entry, note-taking, photocopies, event preparation, etc.)

Finance and Bookkeeping

• Day-to-day financial administration (bill preparation and payment, bank deposits)
• Maintain detailed and accurate financial records in Quickbooks
• Ensure CRA compliance (source deductions, tax rebates, other forms
• Update annual budget forms (monthly)

• Complete the bank and other balance sheet reconciliations
• Post recurring journals e.g. payroll and accruals/prepayments
• Assist with preparation of the financial reports for Directors of the Board
• Provide financial data for reports to funders and other stakeholders as needed

• Assist in preparation for annual financial audit

• Assist with preparation of the annual accounts
• Assist with compiling the audit file and be available to help the external auditors with their testing
• Assist with annual budgeting and ongoing financial modelling, forecasting and analysis

 
Fundraising and Database Management

• Process phone and online donations
• Coordinate and process direct mail donations
• Manage and maintain donor database (update contact information, pull lists for mailings, etc.
• Manage monthly giving program records (update banking information and reconcile gifts)
• Produce timely and accurate tax receipts for donors
• Regularly update fundraising campaign results

Essential Qualifications

• Post-secondary training in business administration, accounting or any related degree or experience
• 1-3 year(s) administration or related experience
• Accounting knowledge and strong bookkeeping skills (QuickBooks preferred but not essential)
• Proficiency with MS Office, especially MS Excel
• Excellent computer literacy skills, including web-based systems
• Accuracy in working with large amounts of data
• Excellent organizational skills and strong attention to detail
• Ability to multitask, work with deadlines and manage competing priorities
• Strong communication skills and ability to deal with people effectively by phone and in person
• Ability to work both independently and as part of team to achieve results
• Commitment to Childcan’s mission and vision

Asset Qualifications

• Previous non-profit or charity experience
• Previous experience using Quickbooks
• Familiarity with CRA requirements for charities
• High level of skill in managing donor database systems (queries, reports, batches, etc), especially Etapestry.