Summary of Duties

Reports to the Manager III, Legislative Services.  Responsible for the secretarial functions of various Committees of the Municipal Council, as assigned.  Maintains currency of various Corporate documents and coordinates publication of Departmental documents.

Work Performed

Performs secretarial functions, including the preparation of agendas, reports, minutes and related correspondence, of a Standing Committee and of Advisory, Ad Hoc and Special Committees of the Municipal Council, as assigned.

Attends meetings of the Municipal Council, as required, and for performing assigned secretariat duties associated therewith.

Maintains a current consolidation and the index for the City's private legislation and the Policy Manual of the City Council; and maintains a current register for properties designated under the Ontario Heritage Act.

Responsible for coordinating the preparation and undertaking the publication of various Corporate and Departmental documents, information pamphlets and brochures.

Assists with the carrying out of Municipal Elections.

Directs an assigned Committee Support Clerk in the performance of duties.

Performs related duties as assigned.

Qualifications/Experience

Two year Community College Office Administration Diploma.

One to two years' related experience.

Specialized Training & Licenses

Skills and abilities in the following areas are necessary:

AMCT designation.

Excellent verbal and written communication skills.

Demonstrated proficiency in wordprocessing, spreadsheets and various software.

Typing speed required is 60 w.p.m.

Compensation and Other Information

$48,687 - $68,980 (Level 10)

This is a permanent position being filled on a temporary basis for up to 18 months.

Other Information

Hours of work: Monday to Friday 8:30 a.m. - 4:30 p.m. These hours of work are subject to change in accordance with the Collective Agreement and may include evening hours and weekends.

NOTE: Applicants may be required to complete a job related test.

As an inclusive employer, we are committed to providing a fully accessible recruitment process. Please contact us at any time during the recruitment process and let us know what accessible supports you may need.