Summary of Duties:

Reports to Manager(s) or designate and provides clerical and administrative support to managers and other staff in the division.

Work Performed:

• Coordinates the administrative activities for managers by arranging meetings, booking facilities and equipment for meetings, receiving visitors, coordinating business schedules and processing mail, faxes and e-mails.
• Creates and maintains files, records and follow-up systems and prepares files for records retention and archiving.
• Prepares time records bi-weekly for program area.
• Responds appropriately to internal and external inquiries, both verbal and written, and refers to the appropriate person or organization.
• Takes minutes of meetings, transcribes, prepares drafts and types letters, reports, agendas and minutes. Processes, records and acknowledges receipt of written correspondence, where possible.
• Prepares orders for supplies for assigned program areas in the Division and reconciles invoices with orders.
• Operates standard office equipment.
• Compiles weekly and monthly statistics and tracking systems for assigned program areas in various databases.
• Communicates information to external and internal suppliers and providers for supplies and repairs.
• Performs related duties as assigned.

Qualifications:

One year of a two year Community College Office Administration Diploma.

Experience:

Six months to one year related experience.

Specialized Training & Licenses:

Skills and abilities in the following areas are necessary:

Demonstrated proficiency in word processing, spreadsheets, and various software.  Excellent verbal and written communication skills.

Compensation & Other Information:

$35,918 - $51,779 (Level 5)

This posting is for 1 full-time temporary up to 2 years position.

Current hours of Work: Monday - Friday from 8:30 a.m. to 4:30 p.m. 

Work Arrangement: In office. Subject to change in accordance to business requirements.

These hours of work are subject to change in accordance with the Collective Agreement and may include evening hours and Saturdays.

NOTE: Applicants may be required to complete a job related test.