Summary of Duties

Reports to the Committee Secretary and to the Manager of Legislative Services. Performs various stenographic duties within established timeframes.

Work Performed

Drafts agendas for Council, Standing Committees, Advisory Committees, Working Groups and Task Forces within established deadlines.

Arranges for printing and distribution of Council/Committee/Working Group/Task Force agendas.

Drafts elements of Council Minutes and Standing Committee Reports and correspondence using standard recommendations.

Produces report and resolution letters from Standing Committees and Council.

Arranges and confirms appointments and delegations for Council, Standing

Committees, Advisory Committees, Working Groups and Task Forces.

Responds to telephone enquiries from public (i.e. ratepayers, committee members, organizations) and staff re Council and Committee resolutions, agendas, reports, mandates, etc.

Files and indexes and performs such other duties as checking, sorting and record maintenance.

Maintains up-to-date computer files and directories for Council, Standing Committees, Advisory Committees, Working Groups and Task Forces.

Maintains up-to-date official copies, and binders of agendas/reports/minutes of Council, Standing Committees, Advisory Committees, Working Groups and Task Forces.

Scans Agendas, Minutes and Reports for publishing to the City of London website.

Uses standard office equipment.

Makes arrangements for audio visual equipment for meetings, as required.

Provides pre-meeting setup of Council Chambers and other Committee meeting rooms.

Performs related duties as assigned.

Qualifications/Experience

One year of a two year Community College Office Administration Diploma.

Six months to one year related experience.

Specialized Training & Licenses

Typing speed required is 60 w.p.m.

Demonstrated proficiency in wordprocessing, spreadsheets and various software.

Excellent verbal and written communication skills.

Compensation and Other Information

$36,834 - $53,508 (Level 6) 

Current hours of Work: Monday - Friday from 8:30am - 4:30pm 

These hours of work are subject to change in accordance with the Collective Agreement and may include evening hours and Saturdays.

NOTE:  Applicants may be required to complete a job related test.

Our hiring process is in accordance with the Mandatory Proof of COVID-19 Vaccination Administrative Policy

As an inclusive employer, we are committed to providing a fully accessible recruitment process. Please contact us at any time during the recruitment process and let us know what accessible supports you may need.