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Reference #: | COL00429-1468 |
Position Type: | Full-time |
Location: | London, Ontario |
Date Posted: | Jul 13, 2021 |
Job Description
Summary of Duties
Reports to the Committee Secretary and to the Manager of Legislative Services. Performs various stenographic duties within established timeframes.
Work Performed
- Drafts agendas for Council, Standing Committees, Advisory Committees, Working Groups and Task Forces within established deadlines.
- Arranges for printing and distribution of Council/Committee/Working Group/Task Force agendas.
- Drafts elements of Council Minutes and Standing Committee Reports and correspondence using standard recommendations.
- Produces report and resolution letters from Standing Committees and Council.
Arranges and confirms appointments and delegations for Council, Standing - Committees, Advisory Committees, Working Groups and Task Forces.
- Responds to telephone enquiries from public (i.e. ratepayers, committee members, organizations) and staff re Council and Committee resolutions, agendas, reports, mandates, etc.
- Files and indexes and performs such other duties as checking, sorting and record maintenance.
- Maintains up-to-date computer files and directories for Council, Standing Committees, Advisory Committees, Working Groups and Task Forces.
- Maintains up-to-date official copies, and binders of agendas/reports/minutes of Council, Standing Committees, Advisory Committees, Working Groups and Task Forces.
- Scans Agendas, Minutes and Reports for publishing to the City of London website.
Uses standard office equipment. - Makes arrangements for audio visual equipment for meetings, as required.
Provides pre-meeting setup of Council Chambers and other Committee meeting rooms. - Performs related duties as assigned.
Qualifications/Experience
- One year of a two year Community College Office Administration Diploma.
Specialized Training & Licenses
- Six months to one year related experience.
- Typing speed required is 60 w.p.m.
- Demonstrated proficiency in wordprocessing, spreadsheets and various software.
Excellent verbal and written communication skills.
Compensation and Other Information
$36,112 - $52,459 (Level 6)
Current hours of Work: Monday - Friday from 8:30am - 4:30pm
These hours of work are subject to change in accordance with the Collective Agreement and may include evening hours and Saturdays.
These are permanent positions being filled on a temporary basis up to 2 years.
NOTE: Applicants may be required to complete a job related test.
As an inclusive employer, we are committed to providing a fully accessible recruitment process. Please contact us at any time during the recruitment process and let us know what accessible supports you may need.
Application Contact Information
Company Name: | City of London |
Application URL: | Click here to apply online |