Administrative Assistant, Strategic Sourcing

Medbuy’s Division of Strategic Sourcing is currently searching for an Administrative Assistant for a position based in London, Ontario. The Administrative Assistant, Strategic Sourcing will be responsible for a wide variety of clerical and administrative support under the direction of the Coordinator, Strategic Sourcing and/or Manager, Strategic Sourcing.

DESCRIPTION

Overview of Duties
1. Administrative Support

• Assist with surveys as directed
• Assist to maintain and keep current, information pertaining to contact details for Members, suppliers and strategic alliances
• Maintain high standards of outgoing written material
• Filing – incoming correspondence, contracts (process)
• Work closely with other Administrative Assistants in a team environment
• Provide phone relief on a rotation basis of 8 a.m. to 4 p.m. and 9 a.m. to 5 p.m.

2. Management Support

• Scheduling of Committee and internal meetings
• Arrange conference calls for Committee members, suppliers and strategic alliances
• Assist in the preparation of presentation materials as required

3. Contracting Support

• Update and maintain contracts as directed
• Maintain Committee and supplier contact lists as directed
• Update and maintain all related documents and files as directed

4. Additional Duties

• Arrange surveys for Coordinator, Strategic Sourcing and other corporate functions
• Assist to maintain and keep current, information pertaining to the facsimile machine and telephone listings for the Corporation
• Maintain high standards of outgoing written material – minutes, agendas, correspondence, support documentation, etc.
• Maintain vendor database as directed
• Maintain Member data lists as directed
• Maintain standard corporate form(s), letters/documents and filing of same
• Support day-to-day Strategic Sourcing operations
• Other duties as assigned.

Required Skills & Behaviours:
To be successful individual will demonstrate:

• Proficiency in all aspects of MS Office and electronic communication
• Proficient communication skills both written and oral
• Proficient keyboarding skills
• Organizational/time management skills

Qualifications:

• Minimum OSGD or equivalent
• Minimum 3 years previous experience with Administrative responsibility
• Minimum 3 years experience in business environment
• Understanding of medical/pharmaceutical terminology
• Education/experience in basic financial accounting

Preferred Skills & Behaviours:

• Bilingual
• Experience in a healthcare-related field

Medbuy offers competitive salary, full benefits and participation in the Healthcare of Ontario Pension Plan (HOOPP)