EXECUTIVE DIRECTOR OF ADMINISTRATION - London

POSITION SUMMARY:

The Executive Director of Administration is responsible for all operational activities, including assisting in the development and implementation of the firm’s short and long term business strategies necessary to support the growth and profitability of the firm.

The Executive Director of Administration will be located in the Lerners' London Office on a full-time basis, but will be required to travel to Lerners' Toronto Office for business purposes from time to time.

KEY POSITION RESPONSIBILITIES:

The Executive Director of Administration will:

• • Coordinate and attend meetings such as, partnership meetings, executive committee and practice group meetings;
  • Assist the Executive Committee in developing and achieving firm objectives, including working with individual practice groups and departments;
  • Ensure the firm’s operations are conducted in accordance with established firm policies and procedures and government regulations;
  • Develop, implement and maintain administrative policies and procedures related to administrative functions such as conflict searches, file openings, retention of client and business related materials, limitation date system and client identification and verification requirements;
  • Conduct risk management audits of firm policies and procedures;
  • Analyse various operational activities, present reports and recommendations for improvements to the Executive Committee;
  • Oversees all aspects of the building facilities, including space planning, in conjunction with the Facilities Manager and Human Resources;
  • Maintain memberships of various organizations for firm members such as LSUC, CBA/OBA, Advocates’ Society;
  • Maintain business relationships with external providers of building facilities and service providers such as the MTO;
  • Complete special projects as required such as firm retreats and the expansion of office facilities;
  • Develop a broad understanding of the firm’s infrastructure including, but not limited to, the following;
    • Firm’s conflict searching system;
    • Paperless project;
    • Establishment of hourly rates and budgets;
    • Assist with firm’s annual compensation and budgeting process including preparing timetable, establishing staff hourly rates and various budgets (ie staff seminars, capital expenses, firm promotion) monitoring and reporting on certain expenses during the year, compiling appropriate information for Executive and Practice Group meetings;
    • Creation of financial reports to better assist in monitoring and improving the overall profitability of the firm;
    • Updating the Law Society and other bodies on the changing status of lawyers in the firm;
    • Working with the Practice Group Leader on managing a client retainer including staffing, setting hourly rates, obtaining time keeper approves;
    • Review firm quotations and invoices for office supplies, furniture, equipment, maintenance contracts, staff seminars etc. as required, approve and sign cheques for office expenses and assist the accounting personnel with questionable expenses;
    • Understanding and overseeing the firm’s storage facilities;
    • Assists with the firm’s annual review of Non-Equity Partners (NEP’s), gather and distribute required materials such as Partners’ reviews of NEP’s and NEP’s self-evaluations and business plans, set up review meetings with Partners involved, distribute various statistical reports such as NEP’s active file lists during review period, and for management and practice group purposes throughout the year as requested;

 QUALIFICATIONS:

• • University degree or equivalent in business management, accounting knowledge or designation would be an asset;
  • 10 years of progressive professional services and administrative experience, preferably in an legal services environment or other professional environment;
  • Understanding of the Law Society of Upper Canada Rules;
  • Strong project management and organizational skills, with the ability to manage multiple projects at the same time;
  • Strong attention to detail, ability to manage change in work processes;
  • Superior leadership and change management skills;
  • Excellent interpersonal and communication skills and the ability to nurture and maintain effective working relationships at all levels;
  • Effective problem solving and decision making skills;
  • Excellent verbal and written communication skills;
  • A desire and demonstrated ability to progress in the firm to the highest level of management responsibility;

REPORTS TO:

COO

SCOPE:

Firm-wide

Lerners LLP is an equal opportunity employer and is committed to a diverse and inclusive workplace.

Interested candidates should submit their resume and cover letter, stating salary expectations by November 15th, 2017 to:

Director of Human Resources
Lerners LLP
P.O. Box 2335
London, ON   N6A 4G4
OR
careerslondon@lerners.ca

All applications are appreciated and will be retained for six months.  Only those candidates selected for an interview will be contacted.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Integrated Accessibility Standards, Ontario Regulation 191/11, accommodations are available, upon request, to support potential applicants with disabilities throughout the recruitment, assessment and selection process.  Should you require accommodation in order to fully participate in the process please contact us by emailing accessibility@lerners.ca regarding accessibility in our London Office.