Job Title: Human Resources Assistant
Reports to: Store Manager
Location: Farm Boy Stores
 
WORK DESCRIPTION
 
The Human Resources Assistant is responsible for performing a range of human resources and administrative duties for the Store Management Team. The performance of the duties must ensure a quality service approach to all employees, customers and suppliers. All responsibilities must be performed in a manner consistent with the Farm Boy vision, mission, and the Farm Boy Way.
 
Major Responsibilities:
Staffing

1. Greet walk-in applicants to the store and conduct initial assessment
2. Provide training/coaching to Management team with respect to the hiring process
3. Assist Management team with hiring and termination decisions
4. Oversee the hiring process to ensure compliance with all Employment Standards and Labour Laws and Farm Boy company policy
5. Track and report store staffing levels to Management team
6. Prepare and administer all new hire documentation including addition to various e-programs
7. Participate in Career and Job Fairs as requested to further build awareness surrounding Farm Boy opportunities
8. Conduct orientation process for all new store employees working with Department Managers for department-specific training requirements

Performance Management (Payroll/Scheduling)

1. Complete audit of punches and exceptions for Department Manager
2. Manually enter all paid time off for hourly staff in e-Time (i.e. vacation, sick and personal days)
3. Track and report paid and un-paid time-off for all hourly and salary staff
4. Following statutory holiday, review employees for eligibility of statutory hours
5. Set up all new employees in e-Time and with ID/hand prints in the punch clock
6. Complete salary employee listing report
7. Process all e-Time corrections
8. Compile weekly payroll report and upload to Retail Data according to schedule
9. Act as a contact point to investigate and answer all employee payroll related questions or discrepancies

Health and Safety

1. Ensure that new employee Health & Safety training and documentation are completed
2. Compile manage and keep up-to-date with all administrative functions of the Joint Health and Safety Committee, including first aid kit audits, inspections, meetings, certified staff lists, etc.
3. Maintain list of management training requirements for First Aid and Joint Health and Safety Certifications
4. Be responsible for accurate and timely reporting of all accidents to the Occupational Health and Food Safety Officer
5. Perform general administrative duties, including ensuring that all forms required for the Return to Work program are distributed, signed, collected and returned to Home Office according to schedule

Additional Responsibilities

1. Manage/complete all internal administrative paperwork such as Leaves of Absence, Time-Off Requests, Payroll Status Change Forms, Progressive Discipline Reports, Terminations Forms, etc.
2. Manage the activities related to the administration of the internal Learning Management System and ensure training is completed in a timely manner
3. Organize and maintain store-level employee files
4. Work with new Department Managers to provide proper training in various administrative duties
5. Manage Great West Life Benefits system and ensure information is current
6. Conduct benefit audit every three months to ensure all eligible employees are enrolled in the plan
7. Administer department inventory i.e. uniforms, office/store supplies, janitorial supplies and Health and Safety supplies
8. Maintain daily/weekly logs, records and schedules related to sales, wages, punches, sweeping and cleaning
9. Manage internal and external mail processing
10. Participate in and coordinate employee social events
11. May be requested to undertake other related duties on a periodic basis

STATEMENT OF QUALIFICATIONS
 
Knowledge, Skills and Abilities:

• Typically requires completion of a post-secondary program with an emphasis in Office Administration or Human Resources, plus a minimum of 2 years of progressively responsible experience in a similar role or an equivalent combination of education and experience
• Successful completion of Level A First Aid and Basic CPR certification, or the commitment to complete within 6 months
• Demonstrated ability to conduct interviews
• Working knowledge of the Employment Standards Act and Ontario Labour Laws
• Above average communication, coaching and motivating skills
• Keen attention to detail with an emphasis on accuracy and presentation
• Ability to learn manual and automated systems/tools
• Skilled at handling complaints and communicating with upset, irate or irrational people
• Self-motivated, adaptable and decisive with a hands-on approach to work
• Above average knowledge of various web-based programs and computer software programs; e.g., Microsoft Suite
• A demonstrated high degree of professionalism and diplomacy when dealing with internal and external customers
• Ability to handle confidential materials in a sensitive and appropriate manner
• Must be able to work a flexible schedule, including nights, weekend and holidays as required
• Fluency in English and French shall be considered an asset

Physical/Sensory Effort:

• Providing service to several people or departments, working under many simultaneous deadlines
• Required to sit, stand or walk for prolonged periods of time

Work Environment:

• Exposure to distractions caused by office noise and frequent interruptions

Interested candidates are invited to submit their resume by email to people@farmboy.ca