Position: Property Administrator – London ON  
Avison Young Property Advisors & Managers Inc is an industry leader in the field of third party management.  It is part of the Avison Young group, offering a diversified range of services, consulting with owners, asset managers and corporate clients in real estate.  As a partner-owned firm, we build long-term relationships with our clients, offering them professional, intelligent real estate and financial services. 
 
We are currently seeking a full time Property Administrator for an immediate opening working from our Toronto office.
 
KEY RESPONSIBILITIES:
 
Accounts Receivable

• Rent administration including account reconciliation, collections, deposits and posting of cash receipts into Yardi
• Prepare and maintain all tracking schedules, logs, and reports as required
• Preparation of invoices including utilities, percentage rent, year-end adjustments, tenant charge-backs and entry into Yardi

 
Accounts Payable

• Prepare purchase orders and maintain control logs
• Assist manager in obtaining pricing and placing approved orders
• Invoice administration including matching invoice with PO and verification of accuracy
• Maintain, administer and reconcile petty cash on a monthly basis
• Administer all utility accounts including master logs and account changes as required

 
Administration

• Provide administrative support to Property Manager
• Be a front line contact for tenants on an on-going basis to answer questions concerning property administration and resolve their concerns including follow up to ensure satisfaction
• Prepare correspondence for Property Manager and draft notices to tenants as required
• Enter, update and maintain accurate tenant lease information in Yardi tenant database
• Prepare and issue approved Rental Advices Notices
• Review monthly rent roll to ensure accuracy for billing
• Collection of sales figures and preparation of reports as required
• Investigate and resolve accounting and billing issues
• Understand and interpret leases; assist Property Manager in preparation of any required documentation
• Maintain Tenant and Supplier Contact information
• Maintain schedule of up to date insurance certificates for all tenants and trades

 
  
Reporting

• Assist Property Manager in the preparation of monthly reports to owners including Executive Summary, accounts receivable report and revenue/expense variance analysis
• Assist Property Manager in the preparation and control of annual operating budget

 
QUALIFICATIONS
 

• Minimum of 5 years experience in a related property management position
• Proficiency in Microsoft Word, Excel, Outlook and Access
• Experience with Yardi accounting system a definite asset
• Strong aptitude for numbers including strong knowledge of accounting procedures and account reconciliation
• Sound knowledge of operating statements and strong understanding of budgets and recoveries
• Ability to meet deadlines, prioritize tasks and work well under pressure
• Strong communication and interpersonal skills
• Exceptional problem solving and attention to detail

 
Competitive salary and benefits package offered for the right candidate with the right skills and experience.