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Payroll Control Assistant

by Thames Valley District School Board

Date Posted: Aug 10, 2022
Thames Valley District School Board

Job Description

2022 August 10

LOCATION:                             Education Centre, London (Hybrid Model – Combination of in-person and remote/virtual work)
BAND:                                      E

HOURS OF WORK:                  8:00 a.m. – 4:00 p.m. (35 Hour work week, flexible hours)

RATE OF PAY:                         $24.51 – $29.94 per hour (Starting Salary is $24.51)


The Payroll Control Assistant is responsible for the calculation, processing, and generation of bi-weekly payroll amounts for all employee groups, both unionized and non-union. In addition, the position is responsible for responding to inquiries from employees and outside agencies, maintaining accurate records, and producing related reports.

  • Process payrolls from initial stage to completion for unionized and non-unionized employee groups.
  • Review and verify authorization documents related to payroll changes and deductions.
  • Calculate deductions and reconcile payroll accounts. 
  • Work with the payroll team to ensure compliance with all relevant Board procedures and policies, legislation and timelines.
  • Audit payrolls generated by colleagues to ensure accuracy. 
  • Respond to inquiries from employees regarding compensation and deductions.
  • Prepare Record of Employment Forms.
  • Assist auditors and finance personnel as required. 
  • Investigate payroll anomalies and inaccuracies and make adjustments or refer to supervisory staff. 
  • Administer payroll functions related to pensions, sick leave and WSIB.
  • Prepare correspondence regarding advances, adjustments, retroactive payments, family support deductions or garnishees.
  • Liaise with human resources staff.
  • Maintain files and records.
  • Provide back-up support for absent payroll staff.

Qualifications: Candidates must possess an Ontario Secondary School Diploma (OSSD) or equivalent and Payroll Compliance Practitioner (PCP) certification. One (1) year of related work experience and the ability to use Word and Excel are also required. Selected candidates must successfully complete a practical skills assessment. Proof of education and PCP must be included in the application.

If you were educated outside of Canada, you must have your certificates and/or diplomas or degrees assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job. The Alliance of Credential Evaluation Services of Canada is a membership organization that offers fair and credible academic credential assessment services in Canada. (NOTE: This is different from translating credentials into English).

EXPIRY DATE:  2022 August 20
The Thames Valley District School Board is committed to equity and inclusion in the recruitment of qualified staff who reflect and support the diverse perspectives, experiences and needs of our students and school communities. The Thames Valley District School Board seeks to ensure that all recruiting processes are non-discriminatory and barrier-free and will provide accommodations to applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Please inform the Human Resources team member indicated below of the nature of any accommodation(s) that you require.
We thank all applicants; however, only those selected for an interview will be contacted.  
Joy Lee 
Staffing Specialist, Support Staff 
Organizational Support Services - Human Resources 


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