CORPORATION OF THE COUNTY OF MIDDLESEX
POSITION DESCRIPTION
 
TITLE:                                                                                    Accounting Clerks
DEPARTMENT:                                             Treasury
REPORTS TO:                                              Treasurer
EFFECTIVE DATE:                                        January 2012              POSITIONS SUPERVISED: None

 
POSITION SUMMARY:
Provides accounting functions, maintaining the general ledger, accounts payable, accounts receivable in accordance with acceptable accounting practices.
 
PRINCIPAL RESPONSIBILITIES:

1. Maintains the general ledger, processing journal entries and receipts, completes month end and year end trial balances, carrying forward and reversing entries as required. Analyzing accounts as required.
2. Processes accounts payables, from input in a computerized accounting system to production of cheques and cheque register, maintaining the vendor’s list, ensuring invoices are properly coded, and have been approved for payment. Prepares cheque lists for Department Heads/Council, answers payment inquiries, and files invoices. Initiates stop payments and arranges for money orders as required.
3. Processes and monitors accounts receivables, initiating corrective action as required. Responsible for bank deposits.
4. Responsible for bank reconciliations.
5. Processes machine time sheets and inventory data for the Transportation Department in the accounting system.
6. Prepares quarterly benefit billings for retired employees.
7. Prepares HST submissions.
8. Responsible for the petty cash fund.
9. Acts as backup for other positions within the Treasury Department, as required.
10. Performs other related duties as assigned.

 MINIMUM QUALIFICATIONS:
 
Completion of a community college business/accounting diploma
Three years experience in bookkeeping or accounting.
Experience with a computerized (Great Plains) accounting system.