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Administrative Assistant - Clinical and Environmental Supports

by Alexandra Hospital, Ingersoll

Position Type: Part-time
Location: Ingersoll , Ontario
Date Posted: Jan 29, 2013
Education: College Diploma (2 years)

Job Description

Your partner providing quality care, every day
Alexandra Hospital, Ingersoll has a vacancy for the following position:
Administrative Assistant for Clinical and Environmental Supports
Permanent Part Time (22.5 hours / week)
Reporting to the Director - Clinical and Environmental Supports, the Administrative Assistant is a dynamic role that includes multiple priorities with an emphasis on scheduling and payroll. We are seeking a highly motivated individual who is able to prioritize in a fast paced environment to meet deadlines. This is a permanent part time role of 22.5 hours per week with Monday being a mandatory work day.
  • Gain a solid understanding of the CAW, IUOE and OPSEU Collective Agreements and follow provisions in regards to scheduling and payroll
  • Develop and revise new schedule(s) for all areas within the Clinical and Environmental Supports portfolio
  • Review and approve requests for vacation, leaves of absence, bereavement, etc.
  • Replace staff by conducting call ins as applicable
  • Inputting and coding information in the payroll system
  • Monitor bi-weekly reports received from Payroll and Benefits
  • Monitor and maintain accurate records of all employees hours worked, illness, vacation, leave of absences, etc.
  • Prepare and distribute materials for meetings including agendas, minutes, support documentation
  • Maintain education records - annual verification and Maintenance of Professional Designation – Laboratory, Diagnostic Imaging
  • Other administrative support work for the Director - Clinical and Environmental Supports as required
  • Promote a culture of safety within the organization.
  • Support and promote a culture of zero tolerance for violence and harassment in the workplace

  • Completion of grade 12 or equivalent
  • Post-Secondary training in office management/administration
  • Excellent computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Scheduling and Payroll experience
  • Demonstrated proficiency in documentation, writing, decision-making and accuracy
  • Practical knowledge of social media would be considered an asset
  • Medical terminology course would be an asset would be considered an asset                 
  • Experience in a healthcare provider setting would be considered an asset

  • The ability to participate and contribute as a team member
  • The ability to coordinate multiple priorities and adapt to changing priorities
  • The ability to meet deadlines
  • The ability to promote and maintain open communication and relationships amongst departments, staff, medical staff, volunteers
  • Highly motivated with excellent interpersonal skills
  • A willingness to take initiative and an interest in self-improvement and experiential learning
If you meet the above qualifications and are interested in applying for the above position,
forward a resume detailing education and experience to:
Fax: 519-485-9606
Human Resources
Alexandra Hospital, Ingersoll
29 Noxon Street
Ingersoll ON, N5C 3V6

Although we appreciate the interest of all candidates, only those selected for interview will be contacted.