Summary of Duties

Reports to Manager, Accounting & Reporting.  Prepares, processes and analyzes required information and other functions pertaining to time and attendance recording adhering to stringent deadlines.  Prepares and processes necessary documentation for accounts payable and accounts receivable.  Performs various administrative functions to support field operations for Environmental & Infrastructure Services and Finance Supports.

Work Performed

Receives, verifies and enters detail on time sheets ensuring accuracy and compliance with Local 107 Collective Agreement, terms and conditions of employment, and other legislative requirements under tight deadlines.

Analyzes, liaises with and processes required changes and corrections (including ongoing and seasonal schedule changes) as directed by supervisors and managers to ensure accuracy of time details and master file information.

Assists with resolution of all employee inquiries related to time and attendance (i.e. vacation, surplus time, sick leave occurrences, etc.)

Provides employee information pertaining to time and attendance as requested by supervisors and managers.

Prepares and processes Accounts Payables for payment to suppliers ensuring accuracy, completeness and compliance with established guidelines, procedures and contracts.  Reconciles monthly VISA statements.

Liaises with internal and external parties regarding invoicing inquiries, Corporate policy on payment processing/receiving and other accounts payable/receivable related matters.

Calculates costs and creates invoices for work performed including City forces.

Provides various administrative functions to Environmental & Infrastructure Services and Finance Supports service areas including filing, typing of correspondence, maintenance of records and reports, office and operating supplies, and telephone answering/reception.

Assists supervisors and managers in providing cost and statistical information for budget preparation and monitoring purposes.

Performs petty cash disbursements & monthly reconciliations.

Receives and reviews Injury Reports, ensures the information is completed and distributed to the appropriate divisions and departments.

Provides ongoing liaison with other Service Areas.

Performs related duties as assigned.

Qualifications/Experience

Completion of a one year certificate in a business-related program, such as Business Fundamentals or equivalent. 

One to two years' related experience.

Specialized Training & Licenses

Skills and abilities in the following areas are necessary:

Typing speed required is 50 w.p.m.

Demonstrated proficiency in wordprocessing, spreadsheets and various software.

Excellent verbal and written communication skills.

Compensation and Other Information

$43,172 - $60,172 (Level 8)

This position is being filled on a temporary basis for up to 2 years. 

Other Information

Current hours of Work: Monday - Friday from 7:00 a.m. to 3:00 p.m.

These hours of work are subject to change in accordance with the Collective Agreement and may include evening hours and Saturdays.

NOTE: Applicants may be required to complete a job related test.

Our hiring process is in accordance with the Mandatory Proof of COVID-19 Vaccination Administrative Policy

As an inclusive employer, we are committed to providing a fully accessible recruitment process. Please contact us at any time during the recruitment process and let us know what accessible supports you may need.