Reporting to the Office Manager, this temporary full-time position will provide general assistance and administrative support within our Head Office as required.

Please apply directly on our website at www.sifton.com/careers
 
Primary Duties include (but are not limited to): 

• Provide daily relief for switchboard and reception area, and cover regular reception duties for staff absent for vacation or other reasons.
• Accurate sorting, distribution, organizing and filing of documents, including mail and faxes.
• Document preparation using Word and/or Excel as required.
• Photocopying/scanning and compilation of various reports and documents from accounting and other departments.
• Assist with the maintenance, ordering and distribution of kitchen and stationery supplies for the office. Maintain supplies inventory in print rooms, ensure paper stock is stored and equipment loaded.
• Respond to staff inquires related to office equipment, including photocopying and phones. Place service calls as directed.
• Assist other head office departments with administrative support tasks, as required.
• Provide administrative support for New Homes, Residential Income Properties, including filing, invoice distribution and maintenance of Retirement construction documents.

• Certificate in Office Administration or equivalent experience
• Strong customer service focus
• Professional telephone and reception manner, including experience operating multiple phone lines
• Good communication and interpersonal skills.
• Knowledge of the operation of standard office equipment
• Good working knowledge of Microsoft Office, including Outlook, Word and Excel; experience in all types of document preparation
• Detail-oriented and organized, ability to prioritize
• Self-motivated and flexible, with proven ability to work effectively both independently and as a positive contributor to the administrative support team

 Please apply directly on our website at www.sifton.com/careers