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Administrative Coordinator

by Western University

Reference #: 26768
Position Type: Contract
Location: London, ON
Date Posted: May 18, 2022
Experience: 5 Years
Education: University Degree
Western University

Job Description

About Western
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.  We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us
Western’s Schulich School of Medicine & Dentistry (SSMD) is a leading Canadian centre of outstanding education and research shaping health care for the next generation. The SSMD Development Team strives to meet or exceed the support needs for the Faculty’s strategic priorities, now and in the future.  In support of that mission, the Alumni Relations & Development Team fosters and enhances relationships with the SSMD donor community; matching Western’s academic objectives and financial needs with the highest philanthropic aspirations of donors.

The Administrative Coordinator provides a variety of process, project, administrative and logistical supports to the Executive Director, Alumni Relations & Development, as well as the Alumni Relations & Development team within the Schulich School of Medicine and Dentistry (SSMD).  The role will provide guidance and support for a range of administrative, human resources and financial functions and processes, and ensure they are carried out in accordance with all of Western’s relevant administrative policies and procedures.  The Administrative Coordinator will also assist in the resolution of administrative issues, provide project coordination, and ensure the availability of necessary documentation, resources and information to support the Executive Director’s activities.  The role will work closely with leaders and colleagues within Schulich and the External Relations portfolio to support Alumni Relations and Development activities within the SSMD.

-   Undergraduate Degree in a related field

-   5 years’ administrative experience successfully supporting a senior executive
-   Experience administering human resources and financial functions in a complex office environment
-   Experience in a unionized environment preferred
-   Experience in a fundraising environment preferred

Knowledge, Skills & Abilities:
-   In-depth knowledge of best practices for handling sensitive and confidential information and with best practices in records maintenance
-   Familiarity with event management techniques and tools and with project management methodologies
-   Communication skills to clearly express ideas in an objective manner, write clearly, and adapt communication style to suit the situation and audience
-   Ability to work in a manner that models best practices in confidentiality standards
-   Client service skills with an ability to apply tact and diplomacy when dealing with sensitive issues and a range of personalities, motives and interests
-   Detail-oriented with an ability to function and process information with high levels of accuracy
-   Commitment to ongoing professional development with a desire to take on new challenges
-   Ability to remain highly motivated, resilient, innovative, and collaborative when faced with challenges
-   Computer skills with the ability to train others in system usage with intermediate computer skills in Microsoft Office Suite
-   Possess a reputation for resourcefulness with a strong sense of accountability and initiative
-   Influential interpersonal skills that build positive and strong relationships at all levels of the organization
-   Organizational skills to manage multiple assignments that are accurate and thorough, sometimes of a complex nature or involving competing priorities
-   Problem solving skills with a sense of urgency in resolving issues and getting tasks completed
-   Ability to encourage cooperation and build rapport among fellow team members

Application Process
Interested applicants are asked to visit for further information and to apply online referencing job #26768 by midnight on May 31, 2022.

Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process.  If you require accommodations for interviews or other meetings, please contact Human Resources at or phone 519-661-2194.

Please Note:
Effective September 7, 2021, all employees and visitors to campus are required to comply with Western's COVID-19 Vaccination Policy.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.