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Secretary, CEC Building, Corporate and Learning Services

by London District Catholic School Board

Position Type: Full-time
Location: London, ON
Date Posted: Jan 26, 2022
Experience: 2 Years
Education: College Diploma (2 years)
London District Catholic School Board

Job Description

                                                  Secretary- CEC Building, Corporate and Learning Services
                                                                                        Permanent 1.0 FTE - twelve (12) month- position

This position provides administrative support within the Catholic Education Center to the public and various departments, they are responsible for information exchange where applicable as they are the first person to greet and communicate to all community stakeholders and staff either by telephone or in-person, providing resolution and support where possible. The role involves the utilization of telecommunications with an exceptionally high level of effective communication and organizational skills. This position will be required to lead purchasing requirements for Personal Protective Equipment (PPE) and sanitation/cleaning supplies for our Board related to ministry directives. This will include ordering, reporting, coordinating, and shipping supplies. This position will also participate in project-based assignments to support both the Learning Services and Building Services departments. Mail sorting and distribution functions are also required. Additionally, this role will actively support summer student registrations and will maintain updated information as required in the Student Information System.

  • Ontario Secondary Diploma required
  • Post Secondary training in Office Administration or equivalent preferred
  • Excellent knowledge of Microsoft Office applications, including Microsoft Outlook email
  • Experience using a variety of technological equipment and communication programs
  • Previous experience using a multi-line switchboard system
  • 2 years experience in an administrative role in an office environment, with considerable customer service experience.
  • Experience working with a school board or publicly funded employer is an asset.
  • Previous experience working in a role that included reception and/or purchasing duties.
  • Proven ability to work independently as well as part of a cooperative team
  • Excellent organization, communication, and interpersonal skills
  • Ability to be tactful, respectful, and polite when dealing with individuals
  • Ability to maintain the confidential nature of the position
  • Possess an understanding and appreciation of Catholic Education and the mission of the London District Catholic School Board

Salary range: $22.64 - $25.67 (commensurate with experience)
Applications must include a cover letter and resume, documented proof of qualification, and the names and contact information of two employment references, one of whom is your immediate supervisor.
Current conditions of employment with the London District Catholic School Board:
  • Mandatory COVID-19 vaccination status (attestation) for all staff as directed by the Ministry; unvaccinated staff must comply with applicable testing directives.
  • Mandatory requirement to wear Personal Protective Equipment (PPE). This may include wearing a medical mask, eye protection and any other protective equipment as directed.
  • Mandatory adherence to all Health and Safety protocols and training as required and directed.

The London District Catholic schools exist to provide an educational atmosphere that fosters and directs the spiritual, intellectual, physical, and social growth of all our students to enable them to live and contribute as responsible Catholics in any society. Hiring a diverse workforce will best serve our students and promote an inclusive environment.  

The London District Catholic School Board is committed to equity and inclusion in the requirement of qualified staff who reflect and support the diverse perspective experiences and needs of our students and school communities. All hiring decisions will be fair, consistent, transparent, and made in accordance with applicable laws, including the Ontario Human Rights Code and the school board collective agreements.

The London District Catholic School Board is committed to providing accommodations. If you require an accommodation to enable your participation in the interview & selection process, we will work with you to meet your needs. Please advise the Board when contacted for an interview.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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