Pulse Infoframe’s Administrative Assistant Job Description
The successful candidate will be responsible for:

• Maintaining and organizing senior management's calendars (including contacts and scheduling) as well as arranging meetings, travel and conferences
• Managing all company correspondence (phone, fax, mail, email)
• Recording minutes, transcribing research and prepare/edit reports for senior management
• Establishing on-line webinars (Citrix) and teleconferences for large attendee bases
• Supporting website news updates with content, Facebook updates, twitter feeds
•  Supporting the compilation of new project requests from investigators and ensure that the requisite information, i.e. staff resources etc. are provided to management prior to final budget being prepared
• Supporting marketing team by assisting with layouts and designs of posters, booklets, brochures and business cards, redesigning presentations and branding to maximize impact of work when showcased
• Support all office and inter-office functions (e.g. arrange catering, equipment, all office supplies, arranging interviews for new hires, submit expense reports for employees, etc.)

The successful candidate must be proficient in proposal development, power point creation as well as marketing and sales support including excellent verbal and written communication skills.
 
Other duties may include assisting team members with IRB submissions/renewals and tracking for ongoing studies and assisting in cohort recruitment and support studies (patient consent, data collection and reporting).
 
Preference will be given to candidates who are:

• Familiar with ROMEO Research Portal
• Familiar with UWO Peoplesoft
• Experienced using ResearchNet (CIHR) for grant accounts and updates to Academic CV’s
• Experienced using Mustang Market (eProcurement solution) to cost out solutions