Classification & Regular Hours
Hours per Week: 35
Salary Grade: 13

About Western
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.  We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us
Western Communications staff seek to enhance, promote and protect the reputation of the university.

Responsibilities
The Administrative Coordinator provides administrative and logistical support to the Chief Communications Officer/Associate Vice-President (CCO/AVP) to ensure that their time and efforts are focused on priorities that require their direct oversight. This role will review and evaluate requests, inquiries and issues directed to the CCO/AVP, and will either respond, refer to another resource, or escalate as appropriate. The Administrative Coordinator will independently determine the importance of requested meetings and manage the CCO/AVP’s calendar to ensure their time and attention is directed toward priority issues, while assisting with staff meeting coordination, and supporting event logistics and arrangements for Western Communications as required. The Administrative Coordinator will also draft correspondence and liaise with a variety of stakeholders to focus the CCO/AVP’s time on final reviews, approvals and the establishment of action plans. 

Qualifications
Education:
-   Undergraduate Degree in Business Administration or other related field

Experience:
-   3 years of administrative experience supporting a senior leader in a large, complex office environment

Knowledge, Skills & Abilities:
-   Knowledge of general office procedures and with best practices for assessing, developing and implementing new business processes and procedures
-   Communication skills to clearly express ideas in an objective manner, write clearly, and adapt communication style to suit the situation and audience
-   Ability to work in a manner that models best practices in confidentiality standards
-   Client service skills with an ability to apply tact and diplomacy when dealing with sensitive issues and a range of personalities, motives and interests
-   Detail-oriented with an ability to function and process information with high levels of accuracy
-   Commitment to ongoing professional development with a desire to take on new challenges
-   Ability to remain highly motivated, resilient, innovative, and collaborative when faced with challenges
-   Intermediate computer skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
-   Influential interpersonal skills that build positive and strong relationships at all levels of the organization
-   Organizational skills to manage multiple assignments that are accurate and thorough, sometimes of a complex nature or involving competing priorities
-   Problem solving skills with a sense of urgency in resolving issues and getting tasks completed
-   Familiarity with event management techniques and tools and with project management methodologies

Interested applicants are asked to visit https://recruit.uwo.ca for further information and to apply online referencing job #26647 by midnight on June 1, 2022.

Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process.  If you require accommodations for interviews or other meetings, please contact Human Resources at hrhelp@uwo.ca or phone 519-661-2194.

Please Note:
Effective September 7, 2021, all employees and visitors to campus are required to comply with Western's COVID-19 Vaccination Policy.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.