Summary of Duties

Reports to Manager(s) or designate and provides clerical and administrative support to managers and other staff in the division. 

Work Performed

Coordinates the administrative activities for managers by arranging meetings, booking facilities and equipment for meetings, receiving visitors, coordinating business schedules and processing mail, faxes and e-mails.

Creates and maintains files, records and follow-up systems and prepares files for records retention and archiving.

Prepares time records bi-weekly for program area.

Responds appropriately to internal and external inquiries, both verbal and written, and refers to the appropriate person or organization.

Takes minutes of meetings, transcribes, prepares drafts and types letters, reports, agendas and minutes.  Processes, records and acknowledges receipt of written correspondence, where possible.

Prepares orders for supplies for assigned program areas in the Division and reconciles invoices with orders.

Operates standard office equipment.

Compiles weekly and monthly statistics and tracking systems for assigned program areas in various databases.

Communicates information to external and internal suppliers and providers for supplies and repairs.

Performs related duties as assigned.

Qualifications/Experience

One year of a two year Community College Office Administration Diploma.

Six months to one year related experience.

Specialized Training & Licenses

Skills and abilities in the following areas are necessary:

Demonstrated proficiency in word processing, spreadsheets, and various software. 

Typing speed required is 50 w.p.m.

Excellent verbal and written communication skills.

Compensation and Other Information

$34,804 - $50,173 (Level 5)

This posting is for (1) position and is being filled on a temporary basis for up to 1 year.

Other Information:
Current hours of Work: Monday - Friday from 8:30 a.m. - 4:30 p.m.

These hours of work are subject to change in accordance with the Collective Agreement and may include evening hours and Saturdays.

NOTE: Applicants may be required to complete a job related test.

Our hiring process is in accordance with the Mandatory Proof of COVID-19 Vaccination Administrative Policy

As an inclusive employer, we are committed to providing a fully accessible recruitment process. Please contact us at any time during the recruitment process and let us know what accessible supports you may need.