Knighthunter.com
MENU
Email Job

Knighthunter.com Job Email Alert

Your friend MY-NAME-HERE (MY-EMAIL-HERE) identified a career opportunity with Digital Extremes that you may be interested in. Click on the link below to view their current job listings.

Receptionist/Facilities administrator

We are seeking an organized, enthusiastic, and highly professional Receptionist to manage our front desk operations, ensure a welcoming atmosphere, and provide basic facilities support at our studio. The ideal candidate will be a friendly, engaging personality who is adept at multitasking, has excellent communication skills, and shares an interest in the dynamic world of video games.

RESPONSIBILITIES

Front Desk & Guest Management

  • Greet and welcome all guests, candidates, clients, and vendors with professionalism and enthusiasm.
  • Manage the visitor sign-in process and ensure compliance with security protocols and NDAs.
  • Manage and maintain the cleanliness and organization of the reception area, lobby, and meeting rooms.
  • Coordinate catering and setup for on-site meetings, interviews, and company events as needed.

Administrative & Operational Support

  • Manage incoming and outgoing mail, packages, and deliveries (e.g., FedEx, UPS) using ship time.
  • Assist IT in sending out and retrieving equipment.
  • Maintain and manage office supplies inventory, placing orders as necessary and ensuring common areas are stocked.
  • Assist with scheduling and booking conference rooms, ensuring necessary equipment is functional.
  • Provide basic administrative support to various departments (e.g., Human Resources, Studio Operations) as assigned.
  • Assist with onboarding logistics for new hires, including preparing welcome packets and desk setup.

Facilities & Maintenance Coordination

  • Act as the primary liaison for the building/landlord management (Citi Plaza) regarding access, repairs, and general operational issues.
  • Coordinate and schedule regular office cleaning services, including arranging specialized services like carpet cleaning as needed.
  • Serve as the main point of contact for external vendors and contractors (e.g., maintenance, repairs, supplies), ensuring they follow security and access procedures.
  • Manage basic maintenance requests, utilizing vendor/landlord maintenance portals to log and track issues (e.g., HVAC, lighting, minor repairs).
  • Perform general office care and walkthroughs as needed to identify maintenance issues and ensure the overall functionality of the workspace.
  • Work closely with the Health & Safety (H/S) team to ensure common areas and facilities are maintained in accordance with compliance and safety standards.

Culture & Communication

  • Act as as a positive and helpful resource for employees and visitors.
  • Communicate internal announcements and updates via designated channels (e.g., digital display, email).
  • Contribute to maintaining a vibrant and energetic company culture.

REQUIREMENTS

  • 2+ years of experience in a front desk, receptionist, or administrative assistant role, ideally including facilities support tasks.
  • Exceptional verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or G Suite (Docs, Sheets, Gmail).
  • Strong organizational and time management skills with the ability to prioritize tasks effectively.
  • A professional, polished, and friendly demeanour with a strong customer service orientation.
  • Demonstrated ability to handle confidential information with discretion and integrity.

“Applicants must be legally eligible to work in Canada at the time of application.”

Featured Jobs

Human Test

Please click "I'm not a robot".

Return To Job
*For security purposes your IP address will be logged when using this form.